About Green Fin Studio
Green Fin Studio provides a wide range of services in support of environmental communication and community engagement. We offer technical and scientific expertise, innovative communication and visualization strategies and products to increase scientific literacy, connections with stakeholders, and informed stewardship for a greener world.
Our team serves a broad variety of clients, including municipal, state, and federal governments; non-profit organizations; community-based organizations; academic institutions; museums and aquariums; consortiums and collaborative groups; and for-profit organizations working at the intersection of environmental projects, stakeholder engagement, communications, and marketing. Learn more about us online at: greenfinstudio.com.

Position Details
We are pleased to announce that we are hiring a 30 hour/week Program Assistant to join our team. The Program Assistant will support the work of the Delmarva Land and Litter Collaborative (DLLC) by coordinating logistics, facilitating communications, and ensuring efficient information management. This role requires strong organizational skills, attention to detail, and the ability to work collaboratively with internal staff and external partners. The work will vary between being remote and occasional in-person meetings/conferences, across Delmarva and the mid-Atlantic region.

You may be a good match for this position if you live on (or very near to) the Delmarva Peninsula and embody the following six qualities:

1. You understand and appreciate the power of collaboratives representing diverse members;
2. You are a self-motivated taskmaster;
3. You pride yourself on your organizational skills;
4. You are a strong writer across a variety of platforms and applications (e.g., meeting notes, newsletters, website content, emails, meeting agendas, and social media posts);
5. You are interested in environmental and agricultural topics; and
6. You enjoy meeting planning.

Key Responsibilities
Specific responsibilities will include, but are not limited to:

• Keep the group’s 30 members (plus its key partners) informed, engaged, and supported.
• Support the DLLC Coordinator to ensure consistent and clear lines of communication on tasks, roles and responsibilities, reporting requirements, and more.
• Assist in the development of strategy and scheduling for DLLC activities and initiatives.
• Coordinate and oversee all facets of meeting logistics for the DLLC and its associated sub-groups and partnership groups, including preparing speakers and group Chair, scheduling, venue/virtual setup, materials preparation, and follow-up.
• Ensure consistency of group activities and decisions with our Governance Handbook.
• Serve as a communication liaison among DLLC members, external partners, supervisors, and other staff by providing regular updates and maintaining clear channels of contact.
• Participate in DLLC and staff meetings; record, prepare, and distribute detailed meeting summaries and notes.
• Maintain organized electronic and paper filing systems for meeting documentation, archived materials, contact lists, shared group calendar, schedules, and other essential information.
• Develop and update informational content for the DLLC’s
  WordPress-based website and other collateral materials, ensuring accuracy and relevance.
• Develop quarterly e-newsletter by identifying relevant and timely content, querying members for updates and announcements, pulling information into MailChimp, maintaining recipient database, coordinating reviews of the draft newsletter, incorporating edits, scheduling newsletters, and reporting on analytics.
• Maintain the group’s social media accounts with relevant and timely information.

Qualifications

• Associate’s or Bachelor’s degree preferred, or equivalent combination of education and experience.
• Minimum of 1–3 years of experience, 5+ is preferred, in administrative, communications, or program support roles.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills, with the ability to manage multiple priorities.
• Proficiency in Microsoft Office Suite and familiarity with WordPress or website content management systems.
• Ability to work independently and collaboratively in a dynamic environment.
• To be considered for this position, applicants must be a U.S. citizen, residing in Delaware, Maryland, or Virginia.

Necessary hardware and software will be provided. This position is eligible for benefits, including health insurance, retirement plan, vacation and sick leave, and paid holidays. The salary range for this position is expected to be between $45,000 – 55,000, depending on experience and qualifications.

Green Fin Studio is committed to positive environmental and social impact through our business practices, partnerships, outreach and training, and hiring protocols. This commitment is reflected across our operations, including generous leave, health, and retirement benefits, as well as opportunities for ongoing professional development. Green Fin Studio is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

To apply, please submit a current resume and cover letter detailing your experience, why you are interested in this position, applicable examples of your experience, and salary requirements, along with contact information for at least three professional references. Applicants are highly encouraged to use our online system to apply. Secondarily, applications may be submitted via email to hello [@] greenfinstudio.com with the subject line “Program Assistant.”
Applications are requested by May 30, 2025. Applications will be reviewed on a rolling basis.